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The newest release of Princeton Softechs data-retention software for PeopleSoft allows organizations to manage applicant data in addition to managing data retention for current employees.
The latest release of Active Archive Solutions for PeopleSoft Enterprise offers a more comprehensive set of HCM (human capital management) archive templates, expanding its HR data-retention capabilities beyond functions such as payroll deductions and benefits elections that apply only to internal employees.
The new HCM functionality expands outward, helping organizations manage details about open positions and maintain information about applicants, said Lisa Neely, a product marketing manager at the Princeton, N.J.-based company.
“A company can set rules about how they manage the data about each applicant applying for a position in the system using PeopleSoft HR, setting the business rules for how long they leave an applicants resume in the system, when they move it to second-tier storage, and if there is no interest in hiring a person after a specified amount of time, sending it off to tape,” she said.
These new capabilities are much more than lip service, said Peter Gerr, a senior analyst at Enterprise Strategy Group of Milford, Mass.
“Princeton Softech is not simply coming to market with a novel database archiving solution and throwing it over the wall to the DBAs or CIOs. They are extending the core value of their Active Archiving solution with customized templates for specific database applications,” Gerr said.
“These templates give the customer a faster means to implement Princeton Softechs solutions, since the templates are purpose-built and fully tested for compatibility with the applications.”
The newest version also claims enhanced archiving performance and capabilities for the financial management and government sectors. The additional capabilities focus on enabling these organizations to better comply with rules for audits and budget management by providing archive templates that understand government audit rules.
“The increased scrutiny around how organizations secure and retain sensitive information, such as audit, financial records and employee information, continues to gain momentum,” Gerr said.
“C-level executives must be accountable not only for the success or failure of their business, but not of the information and historical data that the business creates, shares, and ultimately retains or disposes of.”
The enhancements to Active Archive Solutions for PeopleSoft Enterprise were sparked in part by requests from customers. One customer in particular—a major international financial institution that has standardized on Princeton Softech archiving for all of its human resources retention policies globally—requested an extension of the products HR functionality to manage applicants data, Neely said.
“We always look to our customers and prospects when considering new modules and functionality,” she said.
Neely said the company maintains a roadmap going out about 18 months—a roadmap that may include adding additional, predefined archive templates for other human resources areas, as well as templates in the financial and supply-chain realms.